Effective Date: January 22, 2026
At Ink & Seal Notary Services, we recognize that your privacy is a critical component of our professional relationship. This policy outlines how we handle the personal information of our clients in Brampton and throughout Ontario.
Information We Collect
We collect personal information necessary to fulfill our legal obligations as a Notary Public and Commissioner of Oaths, including:
-
Identification Data: Full legal name, date of birth, and details from government-issued photo IDs (e.g., Passport or Driver’s License).
-
Contact Information: Mailing address, email address, and phone number.
-
Document Content: Information contained within the documents you provide for notarization, commissioning, or translation.
Mandatory Record Keeping
Under Ontario law, a Notary Public is required to maintain a secure “Notarial Register”. We retain copies of your identification and a record of the act performed to ensure a verifiable legal paper trail.
How We Use Your Information
Your data is used strictly for:
-
Verifying your identity as required by the Notaries Act.
-
Processing service requests, such as Apostille or Certified Translations.
-
Communicating regarding appointments and follow-up services.
Information Security
We utilize industry-standard physical and electronic safeguards to protect your data. We do not sell, trade, or rent your personal information to third parties
